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Welcome to the online Peoplesoft Knowledgebase!

This is task-based, and is organized into categories that reflect the business processes in which PeopleSoft is used. Additional categories and questions will be added as they are made available.

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Finance

Introduction to PeopleSoft

PeopleSoft Fundamentals

Requisitions

Purchase Orders

P-Card

Budget

Human Resources

Time Entry/Leave Processing





Payroll

Position Management

Change PAR

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Page: Am I responsible to enter receipts in PeopleSoft? Page: Are 9 month faculty required to be paid over 12 months? Page: Can anyone enter a receipt in Peoplesoft? Page: Can I indicate in PeopleSoft that a P-card Charge is Incorrect? Page: Do employees automatically come off payroll when their contract ends or should a change par be submitted? Page: Do I need to get signatures for 9 and 9 ½ month faculty paid over the summer months? Page: How and when do I process a manual leave adjustment? Page: How are banked holidays handled? Page: How are Chartfield Strings used in PeopleSoft? Page: How are payroll alternates from a different department established? Page: How can I allocate P-card charges? Page: How can I Correct Accounts Payable Errors? Page: How can I Correct Journal Entry Errors? Page: How can I get time entry approved in the primary approver is out of the office? Page: How can I look up specific merchants that I have charged costs to? Page: How can I research a Journal Entry (JE) Transaction Type? Page: How can I research an Accounts Payable (AP) Transaction? Page: How can I research an Accounts Receivable (AR) Transaction? Page: How can I view the details of expenses charged against my State Non-Project budget? Page: How did UMBC implement PeopleSoft? Page: How does PeopleSoft Finance communicate with the Human Resources Database? Page: How do I access the PeopleSoft databases? Page: How do I add a Run Control ID? Page: How do I Approve a Requisition? Page: How do I approve my charges in PeopleSoft? Page: How do I change the standard hours and FTE for an occupied position? Page: How do I check the status of a Requisition? Page: How do I close out a PO? Page: How do I complete a Change PAR to transfer an employee from one campus department to a different department? Page: How Do I Correct Payroll Errors? Page: How do I Create Additional Lines? Page: How do I create a new position for a one pay appointment? Page: How Do I Distribute 100 percent of the costs to one Chartstring? Page: How do I distribute to more than one Chartstring-Budget? Page: How do I enter a purchase request as a Requisition in PeopleSoft? Page: How do I find out the PO number for my Requisition? Page: How do I find out what Status my PO is in? Page: How do I find the chartstring associated with a purchase order? Page: How do I find the purchase order given a CG number? Sometimes we get invoices for subcontracts that only reference a CG number. With nearly 150 faculty members and over 250 unique project numbers, I can't remember what grant has which subcontracts. Page: How do I get access to PeopleSoft PCard? Page: How do I get access to reallocate my own Visa card? Page: How do I get additional information on each P-card transaction? Page: How do I get Approval for a Requisition? Page: How do I Identify Journal Entry Transaction Types on my Detail Reports? Page: How do I know a Requisition has been assigned a PO Number? Page: How do I locate a vacant position number? Page: How do I logon and logoff of the PeopleSoft databases? Page: How do I Make Changes to an Approved Requisition? Page: How do I make changes to PS P-Card Proxies? Page: How do I Print a Requisition that HAS been Approved? Page: How do I print a Requisition that Has NOT been approved? Page: How do I process a vacation leave payout? Page: How do I put an employee on sabbatical leave? Page: How do I put an employee on unpaid leave? Page: How Do I Read a Journal Entry Detail Report? Page: How Do I read an AP Drill Down? Page: How Do I Read an AR Drill Down? Page: How do I Read a Payroll Report? Page: How do I read a Retriever Inquiry? Page: How do I read a Statement of Payroll Charges Report? Page: How do I read the General Ledger Activity Report? Page: How do I Read the General Ledger Detail Report (Actuals) Report? Page: How do I Read the Journal Review Inquiry? Page: How Do I Read the Summary Report (Actuals)? Page: How do I receive goods against a blanket PO? Page: How do I record leave that I didn't input this pay cycle? Page: How do I record the date the goods were delivered if I am entering the PeopleSoft receipt on a subsequent date? Page: How do I reject goods that were shipped to me? Page: How do I run a Journal Entry Detail Report? Page: How Do I run a Journal Review Inquiry? Page: How do I Run a Payroll Report? Page: How Do I Run a Statement of Payroll Charges Report? Page: How do I Run the General Ledger Activity Report? Page: How do I Run the General Ledger Detail Report (Actuals) Report? Page: How do I Run the Summary Report (Actuals) Report? Page: How do I terminate an employee? Page: How do I track time and leave for faculty, staff and students? Page: How do I view all P-card statements for my department? Page: How do I View a Summary of my State Non-Project Budget and Balance? Page: How do I view monthly P-card reports in PS? Page: How do I view my P-card Charges in PeopleSoft? Page: How do I zero out pay for an employee that is no longer being paid, but is expected to return? Page: How is compensatory time earned and processed? Page: How is leave handled when an employee separates from service? Page: How is my time entry processed if I am out of the office? Page: How is training handled for newly hired payroll preparers? Page: How often are leave balance updated? Page: How will Accounts Payable know which PeopleSoft Receipt goes with a specific invoice? Page: I've received an invoice that exceeds the available balance for a purchase order. What do I do? Page: I've received a partial shipment, how do I receive it? Page: I've spent all the money allocated to a PO, now what do I do? Page: If an employee works and does not submit a timesheet, can work hours and leave be submitted in the next pay cycle? Page: If I use my Visa card for a purchase, do I enter a receipt for payment in PeopleSoft? Page: Is there a way to determine if an employee is still on payroll in another department to determine if they would be put on as a concurrent employee or new hire? Page: Once a contract has been approved by HR can an employee begin work or do they need to wait until they appear on payroll? Page: What are Chartfields and Chartfield Strings? Page: What are my Department Personnel Expenses? Page: What are the advantages of PeopleSoft? Page: What are the best practices in utilizing vacant positions? Page: What are the different parts of a Requisition? Page: What are the modules of the Financial System? Page: What are the modules of the Human Resources Database? Page: What Change PAR action do I select when I renew a contract for Contingent I, II and PT Faculty positions? Page: What do I do if I need direct delivery to a vendor location other that what is on file in PeopleSoft? Page: What do I do if there is another invoice after the PO status is complete? Page: What do I do if the Vendor is not listed? Page: What do the different PO Statuses mean? Page: What do the different statuses mean when I check a Requisitions in PeopleSoft? Page: What form do I complete to change the title for an occupied position? Page: What form do I complete to change the title of a vacant faculty, staff, graduate assistant or student position? Page: What forms do I complete to rehire a former UMBC employee? Page: What is a blanket Purchase Order and how do I receive against one? Page: What is a Distribution? Page: What is a Line in a Requisition? Page: What is an employee ID number? Page: What is an HR Account Code? Page: What is a position number? Page: What is a relational database? Page: What is a Requisition and why would I enter it into PeopleSoft? Page: What is a Run Control ID? Page: What is a vacant position? Page: What is PeopleSoft? Page: What is PeopleSoft Retriever and Reporting? Page: What is the Human Resource database? Page: What is the maximum amount of vacation time allowable? Page: What is the process for becoming a Requisitioner, Requester, and-or Approver? Page: What is the Reconciliation Process for State Funding? Page: What is the UMBC PeopleSoft Financial System? Page: What levels of security rights are available in PeopleSoft? Page: What queries-reports are available to help me manage my purchase orders? Page: What will happen if I don't enter a PeopleSoft Receipt when I am responsible to do so? Page: When can I start receiving against the PO? Page: Where do I get a Requisition Number? Page: Where do I go if I need help with a Requisition? Page: Where will my leave balances appear on the PeopleSoft timesheet? Page: Who do I contact for questions relating to DBE's, retros, Statement of Payroll Charges and History of Employee Charges? Page: Why did UMBC implement PeopleSoft? Page: Why Do I need to Approve my P-Card Charges in PeopleSoft? Page: Why is the Data Sometimes Different in PeopleSoft Reports? Page: Why would I need to use PeopleSoft Finance? Page: Will employees be able to be paid by UMBC and other UM institutions on the same paycheck?