Albin O. Kuhn Library & Gallery

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In order to provide interlibrary borrowing service for users affiliated with UMBC, the Library must also lend materials to other institutions as well.

A. Reciprocal Lending Agreements

In many cases, other institutions are willing to enter into reciprocal lending agreements with UMBC directly or with consortia within which UMBC is a member. In such cases, each institutions agrees for forgo per-item charges to the other.

  • all USMAI Libraries are reciprocal
  • all other college and university libraries located in Maryland are reciprocal
  • None of these libraries levy additional fees for rush loans
  • Reciprocal agreements are also held with other institutions throughout the country, and are always encouraged. Reciprocal requests from institutions outside the state are analyzed to ensure comparative amounts of borrowing from both institutions.

See attached sample of reciprocal ILL lending agreement.

B. Charges for Lending

Some institutions will not agree to enter into reciprocal lending agreements with UMBC, or may enter into limited reciprocal agreements through which they may still levy rush processing fees.
In such cases, it is the UMBC Library's standard practice to levy a countervailing charge per item loaned by UMBC to another non-reciprocal institution.

B. 1. UMBC Rates

are established by the Collection Management Librarian with review by the Library Director.
$10 for all non-reciprocal out-of-state institutions
$20 for all for-profit businesses
$10 extra for rush requests (processed and sent within 24 hours (on business days) of receipt of request)

B.2. Billing

In order to reduce administrative overhead associated with billing, it is the UMBC Library's standard practice to consolidate billing management through use of 3rd party systems when feasible and economical. Billing is currently managed through OCLC IFM (Interlibrary Fee Management).

Most charges are handled through IFM and do not have to be physically billed. However there are institutions not participating in IFM which must be individually billed by UMBC ILL staff who prepare a paper invoice and send it with the material loaned.

All received checks and IFM payments are checked against the corresponding material requests, and discrepancies are investigated and reconciled.

C. Lending Procedures

  1. Requests are received daily (M-F)
  2. Locate material or notify institution about non-availability
  3. Books sent through UPS, US Mail, or MILO
  4. Articles sent via Ariel, fax or mail
  5. Overdues are sent by Circulation.

Federal agencies often request to borrow books or have photocopies made. Some agencies can pay and are charged through IFM (see below) . Other agencies cannot pay for materials and are turned down. Each one is different as to how much they are authorized to pay

reviewed 12/6/10 beck