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Albin O. Kuhn Library & Gallery

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Library Guidelines & Procedures

Guidelines & Procedures - Administration
Guideline 010 - Revising Guidelines

 Section II - Access to Collections and Services
 Section III - Fiscal Control
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 Section V - Collection Management
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 Section VI - Personnel and Payroll

Forms
Library Documents
Disaster and Emergency Preparedness Plan

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Albin O. Kuhn Library & Gallery - Staff Wiki


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SectionI-GovernanceandPlanning">
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Section I - Governance and Planning
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Governance">
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Governance
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[161 AOK Library & Gallery Assembly Bylaws]
[171 Faculty Senate Elections]

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Planning">
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Planning
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[101 Library Vision for FY2006-2010]
[107 Library Policy Committee]

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SectionII-Communication%2CTechnology%2CandLibraryRecords">
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Section II - Communication, Technology, and Library Records
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Communication">
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Communication
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[110 Dissemination of Policies, Rules, Guidelines, and Procedures]
[111 Departmental Guidelines, Practices and Procedures Manual]
[115 - E-Document Identification, Backup, File Structures and Archiving]
[120 Communication - Departmental & Individual]
[123 Mail and Email]
[124 Telecommunications]
[125 Reports]
[126 Meetings]
[127 Suggestions]
[128 Complaints]
324 Forms Management
326 Telecommunications Charges
[326 Appendix A - Receipt for Long Distance Authorization Code|Forms^326 App a.doc] Unable to render embedded object: File (word.gif) not found.
[708 Questionnaires and Surveys]

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Technology">
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Technology
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[141 Efficient Use of Technology]
[142 Computing Services]
[143 Back-ups]
144 Responsible Computing - see: UMBC Policy for Responsible Computing
[145 Network and Server Downtime]
[146 Computer Set-up on 7th Floor or in Gallery]
[762 Online Copyright Infringement Claims]

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LibraryRecords">
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Library Records
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[201 Confidentiality of Library Records]
201 Paper Appendix Only - See Library Administration
360 Retention and Security of Library Records

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SectionIII-ThePremisesandBuildingMaintenance">
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Section III - The Premises and Building Maintenance
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Premises">
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Premises
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[231 Library Rules]
[450 Building Access]
[211 Hours of Operation]
[212 Visitors' Parking for the Library & Gallery]
[220 Library Study Rooms]
[221 Instruction Room Guidelines]
221 Paper Appendix Only - See Library Administration
[223 Lockers]
223 Paper Appendix Only - See Library Administration
712 Meeting Room Reservations (link to http://aok.lib.umbc.edu/meetingrooms/)
[730 Exhibits in Library Rotunda]
228 Bulletin Board Posting - See [Guideline 131 - Library Signs]

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Building Maintenance
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[420 Building Maintenance]
[131 Library Signs]
[431 Library Exit Security Policies and Procedures]
[451 Staff-Only Areas]
[452 Staff Lounge]
[455 Loss of Keys]
[455 Appendix A|Forms^455 App a.doc] Unable to render embedded object: File (word.gif) not found.

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SectionIV-SecurityandEmergencies">
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Section IV - Security and Emergencies
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Security
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[454 Security Systems]
[414 Public Address Announcements]
431 Paper Appendix A Only - See Library Administration
[230 Disruption]
[231 Appendix A - Incident Report] Unable to render embedded object: File (word.gif) not found.

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Emergencies
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[401 Emergency Procedures - Fire]
[402 Emergency Procedures - Power Blackout]
[403 Medical Procedures for Work-Related Emergency, Injury, or Illness]
403 Paper Appendix A Only - See Library Administration
403 Paper Appendix B Only - See Library Administration
[404 Medical Emergencies Not Related to Work]
404 Paper Appendix Only - See Library Administration

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Lost and Found
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[410 Lost and Found Procedures - Items Found]
410 Paper Appendix A
[411 Lost and Found Disposition Procedures - Items Found]

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Theft
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[432 Attempted Theft of Library Materials]
[438 Loss of Other Property]

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SectionV-PatronsandServices">
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Section V - Patrons and Services
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Patrons, Special Borrowers, High School Groups, and Students with Disabilities
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[202 Identification of Library Users]
[254 Fees for Reference and Interlibrary Loan Services to Non-UMBC Clients]
254 Paper Appendix Only - See Library Administration
[256 Special Borrower Privileges]
256 Paper Appendix Only - See Library Administration
[257 High School Group Instruction Guidelines]
258 Paper Appendix Only - See Library Administration
[283 Library Services to Students with Disabilities]

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Services and Referral
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[203 Client Service and Referral]

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Copiers and Other Vending Machines
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[280 Public Photo-Duplication]
[281 Faculty Photocopying]
[282 Handling User Complaints of Lost Money]
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SectionVI-AccesstoCollections">
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Section VI - Access to Collections
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Unknown macro: {toggle-cloak} Borrowing">
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Borrowing
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[250 Policies Governing Loan of Library Materials]
[251 Failure to Comply with Lending Policies]
[251 Appendix B - Refunds or Rescinds of Lost Book Charges]
[252 Requests for Materials "On-Order" or "Being Processed"]
[253 Loan of UMBC Library Materials]
[255 Claims Returned Procedure]

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Interlibrary Loan
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[259 Interlibrary Loan (ILL) Services - Lending by UMBC]
[258 Interlibrary Loan Services - Borrowing by UMBC]

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Reserves
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[260 Reserves]
260 Paper Appendix A Only - See Library Administration
260 Paper Appendix B Only - See Library Administration
[261 Copyright Guidelines for Electronic Reserves]

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Special Collections
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[265 Use of Special Collections]
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265 Paper Appendix B Only - See Library Administration

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SectionVII-CollectionManagementandPreservation">
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Section VII - Collection Management and Preservation
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Collection Development
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[501 Collection Development and Acquisitions Policy]
[521 Collection Policy - University Archives]
[253 Appendix A - Removal of Journals From Serials Unit]
[267 UMBC Slide Library Guidelines for Adding New Images to the Collection]

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Gifts
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[510 Gift Receipt]
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510 Paper Appendix B only - see Library Administration
[511 Guidelines for Accepting Gifts of Journals]
[512 Gifts: Record Albums]

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Preservation
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[547 Preservation: Adhesive Post-its]
[551 Disaster Preparedness and Response Team] (also see disaster plan:
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[631 Food and Drink in Work Areas]

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SectionVIII-FiscalControlandInventory">
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Section VIII - Fiscal Control and Inventory
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Internal Control
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300 Internal Control
310 Control of Accounts
311 Signature Authority
312 Segregation of Duties

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Accounting and Receiving
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313 Deposits and Account Reimbursements
314 Library Income Generated by "Fines"
315 Cash Handling & Receipts
316 SAR Security
[318 Budget Management]
320 Procurement
321 Receipt of Goods & Services
322 Honoraria Procedures
323 Supplies
332 University of Maryland Foundation Procurements
[630 Library & Gallery Paycheck Distribution Procedure]

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Inventory
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340 Inventory Control - Equipment
341 Inventory Control - Financial Inventory of Library Collections
341 Paper Appendix A only - See Library Administration
342 Inventory of Fine Arts and Historical Items

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SectionIX-Recruitment%2CHiring%2CandEvaluations">
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Section IX - Recruitment, Hiring, and Evaluations
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General Human Resources Documents
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[600 Library Personnel and Payroll Policies, Guidelines & Procedures]
[615 Orientation]
[619 Termination of Employment]
[649 References and Employment Verification]
680 Sexual Harassment Unable to render embedded object: File (pdf.gif) not found. (copy of UMBC policy/manual)

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Recruitment and Hiring
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[610 Library Guidelines for Recruitment]
[610 Appendix A - Preliminary Recruitment and Selection Report]
[611 Screening and Selection Process]
611 Paper Appendix A Only - See Library Administration
[612 Selection and Hiring]

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Employee Evaluations
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[640 Evaluation of Library Staff]
[641 Library Procedures for Associate Staff Input to Evaluation & Goal Setting Process]
[642 Probationary Evaluation of Staff]
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Section X - Schedules, Timekeeping, and Leave
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Schedules and Timekeeping
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[620 Staff Work Schedules]
[621 Lunch and Work Breaks]
[626 Library & Gallery Guidelines for Timesheet Completion - Library Faculty]
[627 Timekeeping - Exempt Staff]
[628 Timesheet Completion - Classified and Non-Exempt Staff]
[629 Adjustments to Earnings - Timely Processing]
[635 Overtime - Non-Exempt Staff]

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Leave
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[623 Requests for Leave]
[623 Appendix A - Leave Request Form|Forms^leaverequest.doc] Unable to render embedded object: File (word.gif) not found.
[624 Advanced Leave]
625 UMBC Accident Leave Policy USM Policy on Accident Leave
[632 Co-worker Funeral Attendance]
[633 Sick Leave for Death in Employee's Immediate Family - Non-Exempt Staff]
633 Paper Appendix Only - See Library Administration
[634 Legal Obligations]

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Work Activities Outside the Library
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[622 Work Activities Outside the Library]
[651 External Consulting]

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Critical Employee List / Emergency Closing
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[670 Critical Employee Designation, Staff Rotation]
670 Paper Appendix A Only - See Library Administration
670 Appendix B UMBC Emergency/Snow Closing Information
[670 Appendix C Critical Employee Table]

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SectionXI-TravelandFood">
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Section XI - Travel and Food
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Professional Development and Travel
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370 Travel
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[370 Appendix C - Mileage from UMBC|Guideline 370 - Travel^mileage.doc] Unable to render embedded object: File (word.gif) not found.
371 Travel - Automobile Accident Guidelines
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372 Parking
374 Cancellation Fees
376 Professional Development Activities
[616 Staff Development Policies and Programs]

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Food and Garbage
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325 Food Guidelines
351 Recycling

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Section XII - Student Assistants and Volunteers

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StudentAssistantsandVolunteers">
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Student Assistants and Volunteers
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[661 Student Assistant's Manual|Section VI - Personnel and Payroll^661.doc] Unable to render embedded object: File (word.gif) not found.
[662 Evaluation of Student Assistants]

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Volunteers
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[690 Unpaid Workers]
690 Paper Appendix A Only - See Library Administration
690 Paper Appendix Only - See Library Administration

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SectionXIII-ExternalRelationsandDevelopment">
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Section XIII - External Relations and Development
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Friends of the Library
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[720 Friends of the Library & Gallery - Bylaws]
[722 Friends Membership Through Gift-in-Kind or Cash Contribution Policy]

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Vendor Relations
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[740 Contacts with Salespeople]
[741 Distribution of Sales Literature]

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[Guidelines & Procedures - Administration]

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