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Albin O. Kuhn Library & Gallery

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Library Guidelines & Procedures

Guidelines & Procedures - Administration
Guideline 010 - Revising Guidelines

 Section II - Access to Collections and Services
 Section III - Fiscal Control
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 Section V - Collection Management
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 Section VI - Personnel and Payroll

Forms
Library Documents
Disaster and Emergency Preparedness Plan

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Albin O. Kuhn Library & Gallery - Staff Wiki


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SectionI-General">
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Section I - General
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[101 Library Vision for FY2006-2010]
[107 Library Policy Committee]
[110 Dissemination of Policies, Rules, Guidelines, and Procedures]
[111 Departmental Guidelines, Practices and Procedures Manual]
[115 E-Document Identification, Backup, File Structures and Archiving]
[120 Communication - Departmental & Individual]
[123 Mail and Email]
[124 Telecommunications]
[125 Reports]
[126 Meetings]
[127 Suggestions]
[128 Complaints]
[131 Library Signs]
[141 Efficient Use of Technology]
[142 Computing Services]
[143 Back-ups]
144 Responsible Computing - see: UMBC Policy for Responsible Computing
[145 Network and Server Downtime]
[146 Computer Set-up on 7th Floor or in Gallery]
[161 AOK Library & Gallery Assembly Bylaws]
[171 Faculty Senate Elections]

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SectionII-AccesstoCollectionsandServices">
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Section II - Access to Collections and Services
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[201 Confidentiality of Library Records]
201 Paper Appendix Only - See Library Administration
[202 Identification of Library Users]
[203 Client Service and Referral]
[211 Hours of Operation]
[212 Visitors' Parking for the Library & Gallery]
[220 Library Study Rooms]
[221 Instruction Room Guidelines]
221 Paper Appendix Only - See Library Administration
[223 Lockers]
223 Paper Appendix Only - See Library Administration
228 Bulletin Board Posting - See [Guideline 131 - Library Signs]
[230 Disruption]
[231 Library Rules]
[231 Appendix A - Incident Report] Unable to render embedded object: File (word.gif) not found.
[250 Policies Governing Loan of Library Materials]
[251 Failure to Comply with Lending Policies]
[251 Appendix B - Refunds or Rescinds of Lost Book Charges]
[252 Requests for Materials "On-Order" or "Being Processed"]
[253 Loan of UMBC Library Materials]
[253 Appendix A - Removal of Journals From Serials Unit]
[254 Fees for Reference and Interlibrary Loan Services to Non-UMBC Clients]
254 Paper Appendix Only - See Library Administration
[255 Claims Returned Procedure]
[256 Special Borrower Privileges]
256 Paper Appendix Only - See Library Administration
[257 High School Group Instruction Guidelines]
[258 Interlibrary Loan Services - Borrowing by UMBC]
258 Paper Appendix Only - See Library Administration
[259 Interlibrary Loan (ILL) Services - Lending by UMBC]
[260 Reserves]
260 Paper Appendix A Only - See Library Administration
260 Paper Appendix B Only - See Library Administration
[261 Copyright Guidelines for Electronic Reserves]
[265 Use of Special Collections]
[265 Appendix A - Special Collections Material Request|Guideline 265 - Use of Special Collections^265 App a.doc] Unable to render embedded object: File (word.gif) not found.
265 Paper Appendix B Only - See Library Administration
[267 UMBC Slide Library Guidelines for Adding New Images to the Collection]
[280 Public Photo-Duplication]
[281 Faculty Photocopying]
[282 Handling User Complaints of Lost Money]
[282 Appendix: Lost Money Form|Library Guideline 282^282 App a.doc] Unable to render embedded object: File (word.gif) not found.
[283 Library Services to Students with Disabilities]

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SectionIII-FiscalControl">
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Section III - Fiscal Control
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300 Internal Control
310 Control of Accounts
311 Signature Authority
312 Segregation of Duties
313 Deposits and Account Reimbursements
314 Library Income Generated by "Fines"
315 Cash Handling & Receipts
316 SAR Security
[318 Budget Management]
320 Procurement
321 Receipt of Goods & Services
322 Honoraria Procedures
323 Supplies
324 Forms Management
325 Food Guidelines
326 Telecommunications Charges
[326 Appendix A - Receipt for Long Distance Authorization Code|Forms^326 App a.doc] Unable to render embedded object: File (word.gif) not found.
332 University of Maryland Foundation Procurements
340 Inventory Control - Equipment
341 Inventory Control - Financial Inventory of Library Collections
341 Paper Appendix A only - See Library Administration
342 Inventory of Fine Arts and Historical Items
351 Recycling
360 Retention and Security of Library Records
370 Travel
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[370 Appendix C - Mileage from UMBC|Guideline 370 - Travel^mileage.doc] Unable to render embedded object: File (word.gif) not found.
371 Travel - Automobile Accident Guidelines
[371 Appendix A|Guideline 371 - Travel (Automobile Accident Guidelines)^371 App a.doc] Unable to render embedded object: File (word.gif) not found.
372 Parking
374 Cancellation Fees
376 Professional Development Activities

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SectionIV-Security">
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Section IV - Security
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[401 Emergency Procedures - Fire]
[402 Emergency Procedures - Power Blackout]
[403 Medical Procedures for Work-Related Emergency, Injury, or Illness]
403 Paper Appendix A Only - See Library Administration
403 Paper Appendix B Only - See Library Administration
[404 Medical Emergencies Not Related to Work]
404 Paper Appendix Only - See Library Administration
[410 Lost and Found Procedures - Items Found]
410 Paper Appendix A
[411 Lost and Found Disposition Procedures - Items Found]
[414 Public Address Announcements]
[420 Building Maintenance]
[431 Library Exit Security Policies and Procedures]
431 Paper Appendix A Only - See Library Administration
[432 Attempted Theft of Library Materials]
[438 Loss of Other Property]
[450 Building Access]
[451 Staff-Only Areas]
[452 Staff Lounge]
[454 Security Systems]
[455 Loss of Keys]
[455 Appendix A|Forms^455 App a.doc] Unable to render embedded object: File (word.gif) not found.

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SectionV-CollectionManagement">
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Section V - Collection Management
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[501 Collection Development and Acquisitions Policy]
[510 Gift Receipt]
[510 Appendix A - Information for Donors|Guideline 510 - Gift Receipt Procedure^510 App a.doc] Unable to render embedded object: File (word.gif) not found.
510 Paper Appendix B only - see Library Administration
[511 Guidelines for Accepting Gifts of Journals]
[512 Gifts: Record Albums]
[521 Collection Policy - University Archives]
[547 Preservation: Adhesive Post-its]
[551 Disaster Preparedness and Response Team] (also see disaster plan:
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SectionVI-PersonnelandPayroll">
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Section VI - Personnel and Payroll
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[600 Library Personnel and Payroll Policies, Guidelines & Procedures]
[610 Library Guidelines for Recruitment]
[610 Appendix A - Preliminary Recruitment and Selection Report]
[611 Screening and Selection Process]
611 Paper Appendix A Only - See Library Administration
[612 Selection and Hiring]
[615 Orientation]
[616 Staff Development Policies and Programs]
[619 Termination of Employment]
[620 Staff Work Schedules]
[621 Lunch and Work Breaks]
[622 Work Activities Outside the Library]
[623 Requests for Leave]
[623 Appendix A - Leave Request Form|Forms^leaverequest.doc] Unable to render embedded object: File (word.gif) not found.
[624 Advanced Leave]
625 UMBC Accident Leave Policy USM Policy on Accident Leave
[626 Library & Gallery Guidelines for Timesheet Completion - Library Faculty]
[627 Timekeeping - Exempt Staff]
[628 Timesheet Completion - Classified and Non-Exempt Staff]
[629 Adjustments to Earnings - Timely Processing]
[630 Library & Gallery Paycheck Distribution Procedure]
[631 Food and Drink in Work Areas]
[632 Co-worker Funeral Attendance]
[633 Sick Leave for Death in Employee's Immediate Family - Non-Exempt Staff]
633 Paper Appendix Only - See Library Administration
[634 Legal Obligations]
[635 Overtime - Non-Exempt Staff]
[640 Evaluation of Library Staff]
[641 Library Procedures for Associate Staff Input to Evaluation & Goal Setting Process]
[642 Probationary Evaluation of Staff]
[649 References and Employment Verification]
[650 Faculty Rank and Review Procedures|Section VI - Personnel and Payroll^650.doc] Unable to render embedded object: File (word.gif) not found.
[651 External Consulting]
[661 Student Assistant's Manual|Section VI - Personnel and Payroll^661.doc] Unable to render embedded object: File (word.gif) not found.
[662 Evaluation of Student Assistants]
[670 Critical Employee Designation, Staff Rotation]
670 Paper Appendix A Only - See Library Administration
670 Appendix B UMBC Emergency/Snow Closing Information
[670 Appendix C Critical Employee Table]
680 Sexual Harassment Unable to render embedded object: File (pdf.gif) not found. (copy of UMBC policy/manual)
[690 Unpaid Workers]
690 Paper Appendix A Only - See Library Administration
690 Paper Appendix B  Only - See Library Administration

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SectionVII-ExternalRelationsandDevelopment">
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Section VII - External Relations and Development
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[708 Questionnaires and Surveys]
712 Meeting Room Reservations (link to http://aok.lib.umbc.edu/meetingrooms/)
[720 Friends of the Library & Gallery - Bylaws]
[722 Friends Membership Through Gift-in-Kind or Cash Contribution Policy]
[730 Exhibits in Library Rotunda]
[740 Contacts with Salespeople]
[741 Distribution of Sales Literature]
[762 Online Copyright Infringement Claims]

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[Guidelines & Procedures - Administration]

Search the Library Wiki for guidelines

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