The Statement of Payroll Charges report displays payroll data for a department by either Run Date or by Run ID. The report displays payroll data for every employee charged to the department. It includes the amount each employee was paid for the pay period, and the HR Account Code, Position Number, and Account from which each employee was paid. If a Retro has been processed, how you run the report determines how the Retro is displayed in the report.

Run Date

The report displays retros as posted on the pay cycle for which the change is made. For example, a Retro that was submitted to correct an error in pay cycle 1, and is processed in pay cycle 3, will appear in the report for pay cycle 1.

Run ID

The report displays retros as posted on the Pay Run ID for which the change is made. For example, a Retro that was submitted to correct an error in pay cycle 1, and is processed in pay cycle 3, will appear in the report for pay cycle 3.

To run the Statement of Payroll Charges Report, follow these steps:

  1. From the PeopleSoft HR database, navigate to Main Menu > Payroll for North America > Payroll Distribution>  Commitment Accounting> Statement of Payroll Charges.

  2. Select Statement of Payroll Charges. A run control ID screen is displayed. If you need to create a new Run Control ID, please name it SOPC.
  3. Add a New Value, or select Search to select from an existing Run Control ID. The Statement of Payroll Charges search parameter screen appears.
  4. Select the Report Run By drop down menu, and select to either run the report by Run ID, or by Run Date.
  5. If you select to run the report by Run ID, the Pay Run ID field is active. Enter or select the Pay Run ID from which to run the report. Select the Lookup button to display a list of appropriate selections.
  6. If you select to run the report Run Date, the Run Date field is active. Enter or select the Run Date from which to run the report. Select the Lookup button to display a list of appropriate selections.
  7. Once the Pay Run ID or Run Date is selected, the Fiscal Year field is automatically populated.
  8. To run a report for a specific department, deselect the Include All Departments checkbox. The Department field is activated, and the search icon appears.
  9. Enter the specific department ID.
  10. To run the report for a specific type of fund, deselect the Include All Funds checkbox. The Fund field is activated, and the search icon appears.
  11. Enter the specific Fund.
    NOTE: You can choose to include either all departments (that you have access to view) or all funds for your search by choosing to select the checkbox(es). In any case, you must include at least one Department and at least one Fund if not selecting at all.
  12. Select Save.