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Departments, organizations, and special programs may wish to have a dedicated email address for a particular function. Listed in the table below are the preferred options and information about each.

Account Type

Description

Gmail Account Required?

How Do I Set This Up?

Business Alias
 
  • Mail is sent to an email address (alias) which in turn sends a copy to 1 or more separate user email accounts. Example:SampleAlias@umbc.edu would send mail to user1@umbc.edu, user2@umbc.edu etc.
  • User 1 and User 2 can setup their UMBC Gmail account to Send As SampleAlias@umbc.edu
  • User 1 and User 2 can setup filters to separate mail sent to SampleAlias@umbc.edu
  • One user is assigned as owner of the alias, and they can add and remove users who will receive a copy of the mail sent to the alias SampleAlias@umbc.edu

Yes 

Submit a ticket via RT requesting a Business Alias be setup. You will be able to add and remove users who access this alias via your account page

Watch Video on How to Setup Gmail to Send as SampleAlias@umbc.edu

  • Alias name can be greater than 8 characters
Personal Alias
  • Mail is sent to an email address (alias) which in turn delivers it to your primary email account. Example:FirstName.LastName@umbc.edu would send mail to your existing UMBC email account.
  • You can setup your UMBC Gmail account to Send As FirstName.LastName@umbc.edu
  • You can setup filters to separate mail sent to FirstName.LastName@umbc.edu 
Preferred

Watch Video on How to Setup A Personal Alias and a Filter in Gmail

  • Alias name can be greater than 8 characters

 

Delegated Mailbox  
  • Real gmail account is setup SampleMailboxName@umbc.edu
  • User 1 and User 2 are then delegated access to this account from their UMBC Gmail account
  • Password for SampleMailboxName@umbc.edu is never shared, thus making it secure



Yes

Submit a ticket via RT requesting a Delegated Mailbox be setup. Include the names of those who should have access to the new Delegated Account

  • Mailbox name can be greater 8 characters  

  • From: will display as SampleMailboxName@umbc.edu  when using Secure Mail Delegation
  • Replies to messages will be sent to SampleMailboxName@umbc.edu
  • Delegated Users Email & Name Appear in the extended header only as  “sent by” from header  

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