You can share PowerPoint files directly in Collaborate or share the PowerPoint application. How do you know which to use? Let us help you decide.
Share PowerPoint Files
- When uploaded each slide is optimized so all attendees can view quality slides no matter their network connection.
- With Share files you can upload more than one presentation at any time to have ready for your session.
- Uploaded files stay in the session until deleted by a moderator. This makes it easier to return to a slide if you need to review.
- When you upload your presentation you can use Collaborate editing tools with your slides.
- You can also choose to allow participants to mark up your shared slides during a session.
- Screen reader users can access text from PowerPoint and PDF files shared in the session. This provides an easy way to follow along as slides change.
- Moderators and presenters must select Share Files and upload the files to Collaborate for screen readers to access the text.
- Presentation files may not exceed 60 MB per file.
- You can upload multiple presentations, but the total size allowed is 125 MB or lower for any one Collaborate Ultra session.
Share the PowerPoint Application
- Use Share application, if you have animations in your presentation or if you are presenting live in a physical space and online at the same time.
- For the best experience, don't use Normal or Full-screen views for your presentations. These views can make it challenging for you and your attendees to see everything. Instead, share your slides in a resizable window.
- In PowerPoint open the Slide Show menu and select Set Up Show.
- Select Browsed by individual (window) and select Ok.
- Start your presentation.
- Resize the presentation window to the size you want. You're now ready to share your slides in Collaborate.
- Select Share application and the PowerPoint application or screen you want to share.
- Make sure your presentation is set up and running on the screen you want to share before selecting Share application in Collaborate.
- If you can, keep your Collaborate window visible so you can monitor chat while presenting. Or ask another moderator to monitor chat for you.
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